Policies
Give Now!

AsianAccess 2013tag white


Policy on Suspected Misconduct, Dishonesty, Fraud, and Whistle-blower Protection

 

Asian Access is committed to the highest possible standards of ethical, moral, and legal conduct. Consistent with this commitment, this policy aims to provide avenues for employees to raise concerns about suspected misconduct, dishonesty, and fraud and to provide reassurance that they will be protected from reprisals or victimization for whistle-blowing in good faith.

 

PROCEDURE

Reporting

Employees and any other person who has a concern relating to suspected misconduct, dishonesty or fraud may make a report. Asian Access wants to hear of possible problems in these areas.

Concerns or suspected misconduct, dishonesty or fraud may be reported by telephone, email or regular mail, at the employee’s or reporter’s preference:

An employee can email directly the Chairman of the Audit Committee at: This email address is being protected from spambots. You need JavaScript enabled to view it.

An employee may write a letter or may telephone the Chairman of the Audit Committee at the following address:

Mr. David Bennett
PO Box 3307
Cerritos, CA 90703 USA
 

Timing

The earlier a concern is expressed, the easier it is to take action.

 

Investigating the Concern

Following the receipt of any complaints submitted, the Audit Committee will investigate each matter so reported and take corrective and disciplinary actions where appropriate.

 

The Audit Committee may enlist committee members, employees of the ministry and/or outside legal, accounting or other advisors, as appropriate, to conduct any investigation of complaints regarding financial reporting, accounting, internal accounting controls, auditing matters, or any other form of misconduct, dishonesty, or fraud. In conducting any investigation, the Audit Committee shall use reasonable efforts to protect the confidentiality and anonymity of the complainant.

 

Further Information

The amount of contact between the complainant and the body investigating the concern will depend on the nature of the issue and the clarity of information provided. Further information may be sought from the complainant.

 

Report to Complainant

The complainant will be given the opportunity to receive follow-up on their concern within 20 business days:

  • Acknowledging that the concern was received;
  • Indicating how the matter will be dealt with;
  • Giving an estimate of the time that it will take for a final response;
  • Telling them whether initial inquiries have been made; and
  • Telling them whether further investigations will follow, and if not, why.

 

Information

Subject to legal constraints the complainant will receive information about the outcome of any investigations.

 

Document Retention

The Audit Committee shall retain as a part of the records of the Committee any such complaints or concerns for a period of at least seven years.

 

SAFEGUARDS

No Retaliation

No director, officer, or employee or other person who in good faith reports a violation shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. This policy is intended to encourage and enable employees and others to raise concerns within the organization prior to seeking resolution outside the organization.

 

Additionally, no employee shall be adversely affected because they refuse to carry out a directive which, in fact, constitutes corporate fraud, or is a violation of state or federal law.

 

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation. Every effort will be made to protect the complainant’s identity.

Anonymous Allegations

Employees are encouraged to put their names to allegations because appropriate follow-up questions and investigation may not be possible unless the source of the information is identified. Concerns expressed anonymously will be investigated, but consideration will be given to:

  • The seriousness of the issue raised;
  • The credibility of the concern; and
  • The likelihood of confirming the allegation from attributable sources.

 

Acting in Good Faith

Anyone filing a complaint must be acting in good faith and have reasonable grounds for believing the information disclosed indicates misconduct, dishonesty, or fraud. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offense.

 

DEFINITION OF TERMS

For purposes of this policy, the definition of misconduct, dishonesty, and fraud includes but is not limited to:

  • Acts which are inconsistent with ministry policy
  • Theft or other misappropriation of ministry assets
  • Misstatements or other irregularities in ministry records
  • Incorrect financial reporting
  • Misuse of ministry resources
  • Illegal activities
  • Immoral or unbiblical activities
  • Forgery or alteration of documents
  • Any other form of fraud

 

Asian Access reserves the right to modify or amend this policy at any time as it may deem necessary.

jpn-osakacastle-2008-jj - 57.jpg

What they're saying...

Toshio Maehara
John Pearson
Dan Busby
Hugh O. McClellan
Rob Martin

Toshio Maehara

"As a Japanese businessman living in the U.S., I was reluctant to accept an invitation to join the Board of Directors of Asian Access. My schedule was so full, and I feel my English is not so great. However, when I met the staff and the missionaries, and when I first visited with other Board members, somehow I just couldn't refuse their invitation. My friends in Japan who are pastors and businessmen tell me how much they appreciate Asian Access missionaries and staff. They often tell me, 'they are people who give themselves unselfishly to the cause of Christ in Japan.' As a Japanese, I feel challenged by the men and women of Asian Access to do more for my own country. I am proud to be a supporter and a member of the Board of a mission like Asian Access."

Rev.Toshio MaeharaToshio Maehara
President, Maehara and Associates and 

Asian Access Board Member

John Pearson

"You can sense the energy and optimism of a ministry by visiting its website and meeting the key leaders. But…to know the heart and heartbeat of the ministry, get acquainted with their board members. As the board goes, so goes the ministry. So I’m delighted to say—based on up-close and personal observations and interactions—I know that Asian Access is led by God-honoring board members who care deeply about the Gospel and the Great Commission. And as stewards of the ministry, the board ensures that Asian Access continues to meet or exceed the rigorous accreditation, integrity, and transparency requirements of the Evangelical Council for Financial Accountability (ECFA)."

pearson john 75pxJohn Pearson,
Board Governance & Management Consultant,

Author, Mastering the Management Bucket 

Dan Busby

"Asian Access is a charter member of ECFA, having been a member for 37 years. ECFA is privileged to accredit this significant ministry as it develops leaders, growing and reproducing churches throughout Asia. We congratulate Asian Access on reaching the significant milestone of 50 years in ministry. May God continue to bless you as you advance God's kingdom."

Mr. Dan Busbybusby dan ecfa 75px
President, ECFA (Evangelical Council for Financial Accountability)

 

  

 

Hugh O. McClellan

"I have full confidence in Asian Access as their track record for developing leaders is strong and impressive. Their successful church multiplication model has impacted thousands of lives worldwide."

hugh m 75pxHugh O. Maclellan, Jr.Chairman of the Board
The Maclellan Foundation, Inc.

Rob Martin

"If you want to change a country through strengthening the church, look at Asian Access. They do it right!"

rob martin 75pxRob Martin
Former Executive Director, First Fruit, Inc.

Partner Sites

A2.business

eastern voices logo 250x40

go2japan-logo-v2

Our Partners

ECFA  SIM USA

missio-nexus-logo

Asian Access

Asian Access changes the few who change the many.


PO Box 3307  Cerritos, California 90703 USA

email:  info @ asianaccess.org
phone:  (626) 914-8990
web:  asianaccess.org

give-now button-red

Search this Site

Login